It’s really amazing what starting an email with gratitude can do for your professional career. It’s also a great way to start a dialogue about a follow up or a way to nudge them to close the deal. It shows the recipient you understand that their time is valuable. If you’ve just completed a business meeting, presentation or pitch this is the ideal response. Thank you for taking the time to meet with me It’s best to use this at the end of an email that was already upbeat and positive in nature instead of at the end of a complaint or barrage. But this sentence doesn’t and cannot undo a very rude or abrasive tone throughout the email and can if used incorrectly sound facetious. Remember, the person on the other end doesn’t know what tone you’re using. Once again it’s a great way to show that you value your communication and that you’re not being condescending or forceful.
This sentence is best used in anticipation of something and sounds less demeaning than an outright demand. You can use prompt response instead of prompt reply but they mean the same thing. Do it in the opening sentence so they know their effort isn’t going unnoticed. It’s understandable to expect a delay especially since people are busy but when someone responds quickly expressing thanks should be your go-to response. Sometimes in business communication people can take days if not weeks to respond, even when it’s an urgent or pressing matter. However if you had a verbal interaction or face to face communication recently this response is perfectly reasonable. It would look really odd to any native if you emailed each other only yesterday and this is your reply. But be aware that these expressions are best suited as a response after a long break in communication. Often times professionals take communication for granted but it shows that you appreciate their time and you value your professional relationship. This is a great relationship building response, especially “thank you for getting in touch”. Thank you for contacting me/ Thank you for getting in touch We have been working long and hard to improve our websites uptime and performance, your patience and understanding in this regard is appreciated. For example Good Day James, Thank you for bringing this to my attention. You could start your message with a professional greeting like ” Good day” followed by this message and what next steps you’re going to take, perhaps even asking for their help or ideas to improve the situation. If someone has taken the time to point something out to you this is by far the best response. Thank you for bringing this to my attention You may want to use another phrase that truly conveys your appreciation and gratitude. This may not be the best response if the person is praising your work. But taking time to write a short email expressing your thanks is a great way to show you’re polite, well mannered and handle criticism. Many times you may vehemently disagree with something especially if it were negative. Have you just been contacted about something? Or has someone taken the time to respond to your initial communication? Even if that response isn’t favourable saying thank you is still the best course of action. Sending an email can also reveal cracks in your speaking ability which otherwise would go unnoticed, so, if you’re language learning these responses should be your go to for a number of situations. If this is by no means your intention using different ways to express thanks in an email can go a long way in making people open to what you’re about to say next or what you’ve said before. Unfortunately many times professionals who are not natively English can be misunderstood and come off as harsh and abrasive making it difficult and unpleasant to work with them. It allows businesses to interact and conduct cross border business therefore opening up many opportunities for professionals. In business digital communication like emails is the most common communication of all.
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